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Orders

In this form you can register and change orders. Open screen in browser Open Form

An order is an obligation that the project developer agrees upon with a supplier for the delivery of goods and/or services. The order does not directly lead to an invoice, but eventually it will lead to an invoice.

Orders of a project screen

The meaning of the entry fields is:

Project	The project of which the order is part of.
Cost Type	The cost category on which the order is registered. Only cost categories can be chosen from the master roll up of the type ‘Costs’.
Supplier	The supplier who received the order to supply goods and/or services. Only organizations that have been published as a contractor are listed. The list of suppliers used when entering is restricted to suppliers who have a code that is allowed to be used on a project in the filter. With a pattern you can manage for each project for which suppliers orders may be registered.
Contact	The natural person acting as representative.
Contract	The contract for that particular category of orders and the possible related invoices. Two orders cannot share the same contract on one budget.
Amount	The agreed amount of the size of the order.
Amount Open	The amount of the order of which no invoices are received yet.
Granted at	The date on which the order is granted.
Charged by Hour	The activities will be charged by hour if selected.
Purchasing Conditions	Here you can choose the purchasing conditions that apply to the order.
Supplier Reference	A unique feature by which the contract is known to the supplier.
Explanation	An informative explanation such as the sort of work.
Planned Delivery Date	Date at which the delivery of goods or services is planned.
Delivery date	Date at which the goods or services is delivered.
Points	Amount of points awarded for this contract. The point system is a reward system.
Documents	Linked documents, see Linking Documents.
Expected Maturity	The date the cash flow for this contract is expected to start, see Cash Flow Projections
Expected Maturity End	The date the cash flow for this contract is expected to finish. The maturity date is only relevant if the cash flow projection method needs it, see Cash Flow Projections.
Distribution Method	The method used to distribute the cash flow of the order over time based on expected maturity and expected maturity end date, see Cash Flow Projections.

Notice: At the time of recording, the code of the chosen supplier has to match the filter for contractors as defined in the project.

The meaning of the other fields:

Process	If a process is linked to the command, it will be displayed here.
Status	Reference to the process status as registered in the screen Processes.
Process Holder	Reference to a process owner as registered in the screen Processes.

The meaning of the action buttons:

•Invoice Lines: opens a window with the invoice lines of this order.

Important Safety and Usage Information

Intended Use and Limitations: This software, developed by Invantive, is designed to support a variety of business and information technology data processing functions, such as accounting, financial reporting an sales reporting. It is important to note that this software is not designed, tested, or approved for use in environments where malfunction or failure could lead to life-threatening situations or severe physical or environmental damage. This includes, but is not limited to:

Nuclear facilities: The software should not be used for operations or functions related to the control, maintenance, or operation of nuclear facilities.
Defense and Military Applications: This software is not suitable for use in defense-related applications, including but not limited to weaponry control, military strategy planning, or any other aspects of national defense.
Aviation: The software is not intended for use in the operation, navigation, or communication systems of any aircraft or air traffic control environments.
Healthcare and Medicine Production: This software should not be utilized for medical device operation, patient data analysis for critical health decisions, pharmaceutical production, or medical research where its failure or malfunction could impact patient health.
Chemical and Hazardous Material Handling: This software is not intended for the management, control, or operational aspects of chemical plants or hazardous material handling facilities. Any malfunction in software used in these settings could result in dangerous chemical spills, explosions, or environmental disasters.
Transportation and Traffic Control Systems: The software should not be used for the control, operation, or management of transportation systems, including railway signal controls, subway systems, or traffic light management. Malfunctions in such critical systems could lead to severe accidents and endanger public safety.
Energy Grid and Utility Control Systems: This software is not designed for the control or operation of energy grid systems, including electrical substations, renewable energy control systems, or water utility control systems. The failure of software in these areas could lead to significant power outages, water supply disruptions, or other public utility failures, potentially endangering communities and causing extensive damage.
Other High-Risk Environments: Any other critical infrastructure and environments where a failure of the software could result in significant harm to individuals or the environment.

User Responsibility: Users must ensure that they understand the intended use of the software and refrain from deploying it in any setting that falls outside of its designed purpose. It is the responsibility of the user to assess the suitability of the software for their intended application, especially in any scenarios that might pose a risk to life, health, or the environment.

Disclaimer of Liability: Invantive disclaims any responsibility for damage, injury, or legal consequences resulting from the use or misuse of this software in prohibited or unintended applications.

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Invantive Estate

Orders

Important Safety and Usage Information