Invantive Estate

Invoice

Code

The code of the invoice. In general the internally assigned invoice number will be used here.

Invoice Date

The date as registered on the invoice.

Organization

The organization (supplier) that has sent the invoice or the customer where the bill has been sent to. Note that this field is obligatory. Choose a generic supplier or buyer in the case of journal entries from the general ledger.

The list of suppliers used when entering is restricted to suppliers who have a code that is allowed to be used on a project in the filter. For each project, you can manage with a pattern, from which supplier invoices may be registered.

Payment Term (days)

The payment period in days of the invoice. This information is used when calculating the cash flow.

Expected Maturity

The date on which the cash flow is expected to begin.

Expected Maturity End

The date on which the cash flow is expected to end. The maturity date is only relevant if the cash flow projection method needs it.

Booked

Date on which the invoice is recorded.

Description

An explanation of the invoice.

Supplier Reference

The unique feature of the invoice of the sender. This field can be used to register the invoice number of the supplier in case the code of the invoice is based on its own invoice numbering.

Documents

Linked documents, see Linking Documents.

Invoice Lines

Invoice

An invoice can be sent by a supplier, can be sent to a client or can be created by the ledger system. An invoice can contain several Invoice Lines.

Line

Indicates which Invoice Lines it concerns.

Amount

The amount invoiced. This normally will be the amount without VAT. If your organization is not subject to VAT, the amount of the balance has to be used (including VAT).

VAT Code

The VAT code that applies to the invoice.

VAT Amount

The VAT Amount.

Credit/debit

Indicates whether it concerns payment (debit) or a receipt (credit).

Project

The project to which the invoice refers.

Cost Type

The cost category. All cost categories can be chosen (costs, revenues, and results).

Contract

The contract within the cost category to which the invoice line refers.

Deviating Contract

Here you can indicate the deviating contract if applicable. If the deviating contract is entered, it will override the standard contract in the reports.

Cost center

Reference to a cost center as defined in the screen Cost Centers.

With Purchase Order

In case of a cost driver: is the realization based on an order?

In case of a revenue: is the realization based on a contractual sales agreement?

Deviating With/Without Purchase Order

Using this drop-down menu, you can override the field "With Purchase Order" originating from the ERP system.

Ultimately based on Purchase Order

Ultimately based on purchase order is the result of originally based on purchase order and deviating with purchase order.

Settled

If the box is checked, the invoice line is made payable or received (revenue cost category).

Description

A description of the property, activity or situation to which the invoice relates to.

Points

Number of points awarded for this transaction.

Documents

Linked documents, see Linking Documents.

Expected Maturity

The expected date when the cash flow starts.

Expected Maturity End

The expected date when the cash flow ends.

Distribution Method

The way the cash flow is distributed in time.

Workflow

Process

Reference to the process from which the invoice comes from, as registered in Processes.

Status

Reference to the status of the process from which the invoice comes from, as registered in Processes.

Process Holder

The process holder as registered in Processes.

Process

Reference to the process from which the invoice comes from, as registered in Processes.