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Invantive Estate

In this form you can register and change orders.Open screen in browser Open Form

An order is an obligation that the project developer agrees upon with a supplier for the delivery of goods and/or services. The order does not directly lead to an invoice, but eventually it will lead to an invoice.

Orders of a project screen

The meaning of the entry fields is:

Project

The project of which the order is part of.

Cost Type

The cost category on which the order is registered. Only cost categories can be chosen from the master roll up of the type ‘Costs’.

Supplier

The supplier who received the order to supply goods and/or services. Only organizations that have been published as a contractor are listed. The list of suppliers used when entering is restricted to suppliers who have a code that is allowed to be used on a project in the filter. With a pattern you can manage for each project for which suppliers orders may be registered.

Contact

The natural person acting as representative.

Contract

The contract for that particular category of orders and the possible related invoices. Two orders cannot share the same contract on one budget.

Amount

The agreed amount of the size of the order.

Amount Open

The amount of the order of which no invoices are received yet.

Granted at

The date on which the order is granted.

Charged by Hour

The activities will be charged by hour if selected.

Purchasing Conditions

Here you can choose the purchasing conditions that apply to the order.

Supplier Reference

A unique feature by which the contract is known to the supplier.

Explanation

An informative explanation such as the sort of work.

Planned Delivery Date

Date at which the delivery of goods or services is planned.

Delivery date

Date at which the goods or services is delivered.

Points

Amount of points awarded for this contract. The point system is a reward system.

Documents

Linked documents, see Linking Documents.

Expected Maturity

The date the cash flow for this contract is expected to start, see Cash Flow Projections

Expected Maturity End

The date the cash flow for this contract is expected to finish. The maturity date is only relevant if the cash flow projection method needs it, see Cash Flow Projections.

Distribution Method

The method used to distribute the cash flow of the order over time based on expected maturity and expected maturity end date, see Cash Flow Projections.

 

Notice: At the time of recording, the code of the chosen supplier has to match the filter for contractors as defined in the project.

 

The meaning of the other fields:

Process

If a process is linked to the command, it will be displayed here.

Status

Reference to the process status as registered in the screen Processes.

Process Holder

Reference to a process owner as registered in the screen Processes.

 

The meaning of the action buttons:

Invoice Lines: opens a window with the invoice lines of this order.